Website for sports clubs: members, teams, volunteers and cost
A website for a sports club is a step 03 business website at EUR 1.500-3.500, built in 3-6 weeks: a teams page, training times, fixtures, a join form and pages for volunteers and sponsors, all editable in a CMS. When members need to log in, to see their own team, claim a volunteer shift or pay online, it becomes step 04 at EUR 3.500-7.500 over 6-12 weeks.
A new club with one or two teams can start at step 01, a single page at EUR 600-900. Settle the line between step 03 and step 04 first, because it moves the price a full step.
Who the site is for
A club site serves four groups, each with different questions:
- People thinking of joining, or parents looking for a team for their child: is there a team at my age and level, when and where is training, can I come along first, what does membership cost.
- Current members and parents: is Saturday's match still on, what time do we meet, where is the away ground.
- Volunteers: what needs doing this season and who to tell.
- Sponsors: what the club offers them and who to contact.
The first group is where a club gains or loses a member, so the page that matters shows age groups, training times and a clear way to join. Decide who answers join requests before launch, because a form is only as good as the reply it gets.
Where club sites go stale
The risk for your club's site is less the launch than the day the volunteer who knows how to update it steps down and the training times online stop being current. Three decisions guard against that:
- A CMS the next volunteer can use. Team pages, training times and news editable without code, with an account per editor, so a youth coordinator can update youth pages without touching the rest. See choosing a CMS.
- One source for each piece of information. If your fixtures already live in a league or federation system, the site should link to them or pull them in, not ask someone to retype them. Linking is step 03. Pulling them in through an API is step 04.
- The club as the client. The client owns the code, the repository and the database, so make the club itself the client, not a board member personally.
What sits on each step
| What the club needs | Step | Price | Timeline |
|---|---|---|---|
| One page with training times, location, a contact form and analytics | Step 01 | EUR 600-900 | 1-2 weeks |
| 2-3 pages for the club, its teams and training, and contact, with a contact flow and a basic CMS | Step 02 | EUR 900-1.500 | 2-3 weeks |
| A teams page, schedules, a join form, volunteer and sponsor pages and news, all in a CMS | Step 03 | EUR 1.500-3.500 | 3-6 weeks |
| Member logins, volunteer shifts claimed behind sign-in, fixtures through an API, fees or event entry paid online | Step 04 | EUR 3.500-7.500 | 6-12 weeks |
| Replacing your member administration with an internal admin the club office works in all day, with billing | Step 05 | From EUR 7.500 | After discovery |
Every step and what it includes is on the packages page. A fixed quote always follows scoping.
Where member logins push it to step 04
A login looks like one feature. Behind it sit accounts, password resets and rules about who may see what, and on a club site those rules get specific:
- Roles. A player, parent, coach, team manager and board member each see different things: a coach sees their squad's contact details, a parent only their own child's team.
- Linked accounts. A parent with two children in different age groups needs one login that shows both teams.
- Youth data. Team lists with the names, ages and phone numbers of minors are personal data. They belong behind sign-in with the narrowest access that works, and GDPR and your website covers the basics.
- Volunteer rotas. Bar shifts, referee duty or driving to away matches, claimed by members themselves, need the site to know who is claiming.
- Payments. Membership fees, kit orders or tournament entry paid through the site are step 04 on their own, with or without a login.
Each of those five is step 04 work. If your club needs none of them and joining can be a form that reaches the membership secretary, step 03 is the right size. Placing your member software's own embeddable sign-up form on the site also fits step 03.
What your club already runs
Before scoping a member area, list what the club already uses: member administration software, fee collection, a team app, the league system with your fixtures. If your member software already gives members a portal where they update their details and see what they owe, a website member area duplicates it. Build a clear step 03 public site and send members to the tool they have. The same split between a public site and a member area is covered in websites for membership organisations.
Process and timeline
- Scoping. Which groups the site serves, what your existing software does, and whether anything needs a login. A fixed quote follows. Step 05 is quoted after discovery.
- Content. Teams, age groups, training times, fees, volunteer roles, sponsor logos and photos, with permission from players or parents for any photo of a youth team. This is the part that waits on you, and on whoever in the club signs it off.
- Design and build. In code, with Next.js, and editor accounts set up for the people who will look after each section.
- Testing. On phones and desktops, including the join form from start to finish and, at step 04, the view each role gets.
- Launch. With teams, training times and schedules in place for the season it opens in.
Step 03 takes 3-6 weeks and step 04 takes 6-12 weeks. Timing it against your season helps: a site that goes live between seasons can open with next season's teams and training times, instead of switching over while fixtures are running.
When to spend less
- A small club with one training night can manage with a step 01 page at EUR 600-900: when, where, what it costs, and a form.
- A club whose member software already handles logins and fees should buy the step 03 public site and skip the member area.
- A club with a working site that nobody finds in search can start with SEO foundation, a one-off EUR 450-750.
- A club with nobody to write team pages or keep training times current should settle that first.
In each of those cases, do not buy a bigger build yet.
Questions to settle before a quote
Can volunteers update the site themselves?
Yes. Step 02 and step 03 both include a CMS, and scoping decides who gets an editor account. Whoever takes over next season can then get their own login instead of inheriting someone else's password.
Can members pay their fees through the site?
Yes, and that is step 04 at EUR 3.500-7.500, whether or not members log in. If your member administration already collects fees, keeping payment there and linking to it avoids building the same thing twice.
Can fixtures and results update automatically?
Only if the system that holds them offers a data feed or API, and connecting to it is step 04. Without one, fixtures are entered in the CMS or the site links to the league's own pages, which keeps the project at step 03.
What happens to the site when the board changes?
The client owns the code, the repository and the database, which is why the club itself should be the client. The studio can host the site, agreed per project. Care at EUR 100-300/mo covers updates, monitoring, backups and small fixes, not new features or a redesign.
Send us your teams, the software you use and what you want members to do online, and we will tell you which step fits: contact the studio.
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